Attendees: Helen Albon, Katie McMahon, Ellie Eakins; Marcus Cherry, Sandra Whitehouse; Sarah Shreeves, Siobhan Riordan, Jackie Young; Johanna Probert; Charlotte Barnard; Charlotte Harman; Kelly Brown; Heather Turner; Kathryn Pollock; Simon Voisey; John Young; James Probert; Matt Albon; Martha Hunt; Richard Morris; Kat Cherry; Steve Pollock; Sarah Shreeves; Saskia Serey; Tom Serey; Simon Eakins; Matthew Bell; Hayley Gore; James Butcher; Patience Olaiya.
Quorum achieved to elect new committee and agree constitution.
Apologies; Jason Rayner
1] Apologies for absence
2] Minutes of the Annual General Meeting held on (8 Feb 2024)
3] Matters arising from the Minutes - KM issued to the group and no queries were raised.
4] Chair’s Report for 2024
5] Treasurer’s Report for the year ending 2024 - Action - The Returns for September 23 - August 24 are required to report to the Charity Commission. KM will submit before handover to KP
6] Election of Officers and Trustees of the Committee (Chair, Secretary, Treasurer, Other Officer(s), Ordinary Committee members
7] Constitution 1fffd9_4772bfc0155a4354a77e3fda69ef5f9b.pdf
8] Other PTFA business
Finance
Past events / fundraising totals
Proposed future spending
Planned events
PTFA development
9] AOB
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4) Chair’s report
Incredible to see how much we’ve achieved together as a PTFA and as a school community - thank you to everyone who has supported the PTFA over this past year.
Lots of progress with Grow With It project (The raised beds, St Francis garden, murals)
Funded a range of experiences for children - Bristol Old Vic Christmas performance, author visits, valuable workshops, class resources, and more.
Outstanding totals for Summer and Christmas fair -both raising an impressive £16,843!
Events for adults too, including a quiz night and a festive Christmas craft event.
Getting closer to a turning vision of a natural playground into reality.
A huge thank you for all your support! Committee, sub groups, class reps, parent volunteers, those supporting at home to enable people to volunteer.
Treasurer’s report: -See AGM pack shared ahead of the meeting and online https://www.stbonsptfa.com/post/2024-ptfa-annual-report
6) Election of committee members
Note - we are a registered charity so all the elected committee members have a duty to ensure that the association (charity) acts lawfully and is managed properly.
[Whilst Trustees have a legal duty it is important to remember that all decisions should be made collectively by the committee. No one individual should take sole responsibility for a committee decision or activity.]
Decision making - need majority vote at a meeting.
Committee role | Nominated by | Seconded by |
| Katie McMahon | Sarah Shreeves |
| Aisling Jones | Jackie Young |
| Sarah Shreevs | Ellie Eakins |
| Sandra Whitehouse | Rachel Joshi |
| Ellie Eakins | Jackie Young |
| Katie McMahon | Rachel Joshi |
| Sarah Shreeves | Martha West |
| Charlotte Harman | Saskia Serey |
| Ellie Eakins | Sandra Whitehouse |
| Donna Shaw | Aisling Jones |
| Katie McMahon | Sarah Shreeves |
| Ellie Eakins | Helen Albon |
| Sandra Whitehouse | Beth Morris |
PTFA constitution
We need to vote in this constitution:
We have been using this one for several years -clear on our website and realised it needs updating on Charity Commission website so needs a vote. Once agreed we can do the admin to change it over]
Parentkind constitution 2021 must be adopted before we can use it.
2021 (no difference with June 2003);The object of the association (the objects) is to advance the education of pupils in the school in particular by: 2.1 Developing effective relationships between the staff, parents and others associated with the school 2.2 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
Some differences between this and the old one. The number we need present at an AGM and the recommended number of committee members (3 officers and 10 members with old one and no restriction with the newer one)
The constitution was passed and - Action - KM and HA to ensure registered with Charity Commission.
Agenda from last meeting for info
Finance
Past events / fundraising totals
Proposed future spending
Planned events
PTFA development
AOB
1) Finance (Jason to update)
Review of balance, income & expenditure. Balance in LLoyds = £25,292
We’ve now received all matched funding promised.
£600 for the Bristol Old Vic performance in December 2024.
£855 for KS2 assembly and workshops (x8 for all KS2 classes) about staying safe online delivered by Unique Voice covering:
How to know when something isn't right
Who can help
Speaking up
The importance of seeking help
The influence of social media
The impact of inappropriate content
2) Past events fundraising totals [all in the report]
£846 Christmas Craft evening
£8,200 Christmas Fair
£230 Refreshments at the carol service to go towards the Norbot sculpture
£519.44 Christmas Shop
uniform sales total £400
Asda cashpot for schools £179
3) Proposed future spending:
Remaining commitments up to July 2025
£1,000 on books for the library (Mrs Ballantine is now checking with colleagues and will get back to us on what’s needed) - Action - HA to arrange delivery to coincide with World Book Day.
School playground, planting, school garden
Year 6 leavers £600 and SATs breakfast £200
Grow With It update:
Greenhouse: Will be delivered 20 Feb. Need to agree how to construct the base (raised or dug in) - Kelly? Plans to develop the area into something with a ‘school garden’ feel approved.
Playground: Still waiting for a quote from the playground company we met with before Christmas. Kelly and Helen are meeting another company tomorrow. Action: HA send Mrs Ballantine results of research ASAP.
Norbert the Gnome will be arriving at school in the coming weeks. Mrs B would like him visible at the front.
4) Planned events
All dates agreed with school now.
February:
Daffodils sale: Friday 28 Feb after school to celebrate St David’s Day. Action Donna Shaw to source.
March
Class bake sales, March to May - All agreed a simple way to raise money for class resources. The money raised from bake sales gets given directly to class teachers.
Window Wanderland 8 March - refreshments. Licence. Action - KM to show KP how to apply for Tens Licence.
Selling Wonderlicious bars for Charlie and the Chocolate Factory (w/c 17 March, the week before the play). Need to agree how to approach this..Who is on the team? Example costs from Wonderlicious: 500 wrappers for £60 for galaxy milk choc bar 100g. or £60 for Aldi bar wrappers. Golden tickets 30p each. Action - sub group to be set up with Ellie, Kat, Johanna, & Sarah. Ellie already started taste testing the bars!!! Sale planned for the week of the school play.
Serving refreshments at the drama performances w/c 24 March. No TENS licence. Action - HA to speak to MS Rigg about advertising for help from parents in the play.
Spring Refresh Friday 28th March 2025 7pm - 10pm: ‘Take some time for YOU. Join us for an exclusive women-only evening dedicated to wellness, self-care and sustainable living’. Rachel, Kelly and Karen are organising. The event includes talks on wellbeing and fashion, a preloved fashion sale and raffle. £10 a ticket. Action - Patience Olaiya would like to assist. Action - Tens licence
April
Easter Bonnet parade refreshments (date TBC)
Quiz night for parents Friday 25 April. Can Matt be quiz master? - Matt McMahon agreed to write and host the event. Sub committee of Matt McMahon, Katie, Sarah, Charlotte and Martha.
It was agreed logistics of future events and sub groups will be sorted nearer the time.
May
Friday 16 May: Disco (possibility of running a separate disco for reception children)
Frozen Fridays from Fri 23 May? Helen to sort exact dates.
June
Sunday 22 June, 2-5pm Summer fair ‘’DATE FOR THE DIARY’’
July
Sports day refreshments (dates TBC)Reception and KS1 9.00-11.30 Tuesday 8th July
KS2 9.00-11.30 Wednesday 9th July
New reception parents open evening
Other
Do we want to do tea towels - Sarah investigating
Bag 2 school - prices have dropped considerably. Can we raise money another way? HA contacted one company but they don’t cover our area.
Urns - identified pump flasks capacity10l £144.99 Or regular pump flask 4L £50?
5) PTFA development
Next PTFA meeting will be confirmed soon.
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